408 Tech Talkers Need Help In Japan

THE Presentations Japan Series by Dale Carnegie Training Tokyo Japan

It's been a while since I attended a highly technical talk by serious experts. The audience, however, was not as expert, so the two speakers knew they were addressing a less specialized group. Complex topics require special handling.Piling a lot of data onto one slide is a big no-no, but that didn’t stop our intrepid, geeky speakers. One of them, a retired professor, you’d think would be better at this given he taught it at a university. Perhaps I’m too optimistic about academics and technical specialists having actual teaching abilities compared to their true passion—research.

Most of the slides were terrible.There was one slide, in particular, that showed a key timeline and included important projections into the future. It looked amazing.Yet, I still wonder what it said. The font was so tiny, and there were so many colours. Audience members like me had no ability to decipher the actual content. This slide was crucial, given the future implications of the technology they were discussing.

So folks, the simple lesson here is to carefully consider how you present information on-screen. If it’s too complex, provide handouts so attendees can at least grasp what is going on. If you are going to show difficult content on-screen, make the fonts large, and keep the slides simple and easy to understand. Also, please scale back on the wild color palettes.

As I sat there, I thought that horizontal timeline could have been magnified on the next slide to highlight key turning points in the continuum. It could have been like a blow-up of a part of the timeline, with the rest of the sequence becoming background wallpaper. The key components would be magnified on-screen for easy digestion, or they could have just broken up the timeline into larger sections on separate slides. None of this is complex.These were seriously well-educated, intelligent people giving this presentation. So, there's no doubt this is not beyond them. But if you don’t get it, you don’t get it.

The subject is absolutely topical and exciting, yet the talk was very dry. Like many technical people, they got lost in the tech aspects.This might be fine for a presentation to scientists or specialists, but we, the audience, were not as familiar with the finer points. In this case, a different approach should have been taken.

The visuals need to be more simplified. Key points should be kept clear and accessible. Analogies are a wonderful tool for taking complex, difficult subjects and making them clearer. For example, strategic plans are like gelato. Initially, this seems puzzling—what’s the connection between ice cream and business planning? But just like with gelato, we have many flavors and options. We don’t know which is best until we taste them. Similarly, a strategic plan might seem comprehensive, but we won’t know if it works until we execute it.

The speakers also missed the opportunity to use storytelling.

We were stuck at a theoretical and technical level, with no stories to elevate the key points.This area of science is full of stories—about the scientists, breakthroughs, triumphs, and setbacks. But we didn’t hear any of that. There was no “flesh on the bones” of the science.Think about how complex technical subjects are presented in movies or TV dramas. Progress is always depicted through a rich tapestry of stories.That talk was just yesterday, but right now, I can’t recall the name of even one key person who contributed to the rise of the technology, nor do I have any stories to tie the information together. This is key: stories are like glue.They help us connect complex topics over time by creating a narrative about who was involved, what they did, where and when it happened, and the outcomes.

Drama grabs our interest and holds our attention.Without stories, it was hard for the speakers to connect with their non-technical audience. Even harder to make the key messages memorable. Hammering the audience with facts and details doesn’t ensure the message gets through. I can’t recall any of the statistics they shared. Had they wrapped those numbers in a story, I might remember. So, technical presenters, be sure to craft stories we can all recall later.

Make sure that what’s presented visually is simplified so we can easily absorb the key points. Analogies are a great tool for explaining complex subjects and should be in every technical speaker’s toolbox. Having an amazing brain and decades of research experience won’t help if you can’t engage your audience and convey your message effectively.